VET and HE Course Variation Application Form + Transfer form

COURSE VARIATION APPLICATION FORM (CVAF)

STUDENT DETAILS

First Name:*

Last Name:

Student ID: *

Are you studying a Higher Education (HE) or Vocational Education and Training (VET) course?*

General English (GE) Vocational Education and Training (VET) - e.g. Certificate, Diploma, Advanced Diploma, Graduate Certificate, Graduate Diploma Higher Education (HE) - e.g. Bachelor Degree I am not sure

Are you currently studying at another provider (College/University)?*

Yes No

Provider Name*

Course Name*

Start Date*

End Date*

REASON FOR VARIATION - VET/OTHER

Please select the reason for variation - VET/Other*

REASON FOR VARIATION - HE

Please select the reason for variation - HE*

Change of Commencement Date

Note: Changes to course commencement/completion dates MAY require an extension to visa, fees payable to DIBP.

Course Name:*

From:*

Please enter your current commencement date

To: *

Please enter your proposed commencement month and year.

Please explain your reason to change the commencement date*

Suspend Current Course (course already commenced)

Note: Changing your original enrolment will mean that your original enrolment is cancelled and the refund policy will apply. It will be at the discretion of Stanley College, as to value of fees transferred to the NEW enrolment, but will be NOT LESS THAN what you are entitled to under the Refund Policy.

Note: Please read the Stanley College Deferral, Withdrawal and Course Extension Policy and Procedure (available in our College website) before completing this form to identify if you meet the requirements to be granted a deferment of studies.

Course Name: *

Please type the name of the course you wish to suspend

Effective From:*

Please enter the date you want to suspend the current course from

Resume Studies On:*

Please enter your proposed study resuming date

Please explain your reason for suspension*

Change To Another Course At Stanley College

Note: Changing your original enrolment will mean that your original enrolment is cancelled and the refund policy will apply. It will be at the discretion of Stanley College, as to value of fees transferred to the NEW enrolment, but will be NOT LESS THAN what you are entitled to under the Refund Policy.

Effective From:*

Please enter the date you want to cancel the current course from

Commencement Date of New Course:*

Please enter your proposed commencement month and year for the new course(s)

New Course 1: *

Please select the new course you are planning to enrol

Add Another Course

Yes No

New Course 2:*

Please select the new course you are planning to enrol

Add Another Course

Yes No

New Course 3:*

Please select the new course you are planning to enrol

Add Another Course

Yes No

New Course 4:*

Please select the new course you are planning to enrol

Please explain your reason for course change*

Cancel Enrolment

Note: Cancellation of enrolment may affect your visa; Student MUST report to the Department of Home Affairs (DHA) to confirm their visa status.

Stanley College’s Refund and Cancellation Policy WILL apply to ALL applications for Cancellation.
Student entitled to a Refund, must also complete the Refund Application Form.

Effective From:*

Please enter the date you want to cancel the enrolment from

Cancel Course 1: *

Please type the name of the course you wish to cancel

Add Another Course

Yes No

Cancel Course 2:*

Please type the name of the course you wish to cancel

Add Another Course

Yes No

Cancel Course 3:*

Please type the name of the course you wish to cancel

Add Another Course

Yes No

Cancel Course 4:*

Please type the name of the course you wish to cancel

Please explain your reason to cancel your enrolment*

Request To Transfer To Another RTO - VET

Please provide details of the course and registered provider at which you have been offered a place.

Note: Changes to your enrolment may affect your visa; Student MUST report to DHA to confirm their visa status

Registered Provide Name*

CRICOS Provider Code*

Course Name*

Expected Start Date*

Please attach Letter of Offer from the new RTO*

No File Chosen

File uploads may not work on some mobile devices.

Please attach Letter from Parent of Legal Guardian (if under age 18)

No File Chosen

File uploads may not work on some mobile devices.

Reasons for applying for Transfer (release)*

Please explain your reason to transfer from Stanley College to another RTO*

Request To Transfer To Another RTO or IHE

Please provide details of the course and registered provider at which you have been offered a place.

Note: Changes to your enrolment may affect your visa; Student MUST report to DHA to confirm their visa status

Registered Provide Name*

CRICOS Provider Code*

Course Name*

Expected Start Date*

Please attach Letter of Offer from the new RTO or IHE*

No File Chosen

File uploads may not work on some mobile devices.

Please attach Letter from Parent of Legal Guardian (if under age 18)*

No File Chosen

File uploads may not work on some mobile devices.

Please explain your reason to transfer from Stanley College to another RTO or IHE*

Change State of Delivery

Please explain your reason to change the state of delivery*

Other Reason

Please explain your reason for variation in detail*

ADDITIONAL SUPPORTING DOCUMENTS

Please attach additional documents (if any) to support your variations request

Document - 1

No File Chosen

File uploads may not work on some mobile devices.

Description (Document - 1)

Add more No

Document - 2

No File Chosen

File uploads may not work on some mobile devices.

Description (Document - 2)

Add more No

Document - 3

No File Chosen

File uploads may not work on some mobile devices.

Description (Document - 3)

CONDITIONS

By ticking this box I declare that;

I agree that all terms and conditions are as per my Written Agreement, contained within my Letter of Offer
I understand that Stanley College’s Cancellation and Refund Policy will apply to all cancellations and variations
I understand that changing my original enrolment will mean that my original enrolment is cancelled and the Refund and Cancellation policy will apply. It will be at the discretion of Stanley College, as to value of fees transferred to the NEW enrolment, but will be NOT LESS THAN what I would be entitled to under the Refund Policy
I understand that should I want to cancel this course variation at any time or request any additional alternations to the information supplied above, an administration fee of $100 MAY apply
I understand that Stanley College will send me an email confirming the details of my variation, to the student email address
By signing this form I agree that I have read and understood the Note applicable to my Course Variation, and the conditions outlined herein
I understand that Course Variations may take up to 10 working days to complete
I have attached all relevant supporting documents, I understand that Stanley College can only make a decision based on the reasons stated herein and the supporting evidence provided
If my circumstances change and I do not return on the agreed recommencement date I shall notify Stanley College as early as possible, endeavouring to provide at least 28 days notice.
I understand that failure to return on the recommencement date without prior notification may lead to the cancellation of my enrolment

International Students Note: Stanley College will update the Department of Home Affairs (DHA) and the Department of Education and Training (DET) via PRISMS, of any changes to your enrolment. You are advised to contact the Department of Home Affairs (DHA) www.homeaffairs.gov.au or via telephone 131 881, to seek advice on any potential impacts to your visa.

I agree that all terms and conditions are as per my Written Agreement, contained within my Letter of Offer
I understand that Stanley College’s Cancellation and Refund Policy will apply to all cancellations and variations
I understand that changing my original enrolment will mean that my original enrolment is cancelled and the Refund and Cancellation policy will apply. It will be at the discretion of Stanley College, as to value of fees transferred to the NEW enrolment, but will be NOT LESS THAN what I would be entitled to under the Refund Policy
I understand that should I want to cancel this course variation at any time or request any additional alternations to the information supplied above, an administration fee of $100 MAY apply
I understand that Stanley College will send me an email confirming the details of my variation, to the student email address
By signing this form I agree that I have read and understood the Note applicable to my Course Variation, and the conditions outlined herein
This application will be considered in accordance with Stanley College’s Deferment, Suspension and Cancellation Policy
I understand the implications on my student visa, should my application be successful. Furthermore, I am required to contact the Department of Home Affairs (DHA) to clarify the status of my visa should this application be successful
I have attached all relevant supporting documents, I understand that Stanley College can only make a decision based on the reasons stated herein and the supporting evidence provided

International Students Note: Stanley College will update the Department of Home Affairs (DHA) and the Department of Education and Training (DET) via PRISMS, of any changes to your enrolment. You are advised to contact the Department of Home Affairs (DHA) www.homeaffairs.gov.au or via telephone 131 881, to seek advice on any potential impacts to your visa.

I agree that all terms and conditions are as per my Written Agreement, contained within my Letter of Offer
I understand that Stanley College’s Cancellation and Refund Policy will apply to all cancellations and variations
I understand that changing my original enrolment will mean that my original enrolment is cancelled and the Refund and Cancellation policy will apply. It will be at the discretion of Stanley College, as to value of fees transferred to the NEW enrolment, but will be NOT LESS THAN what I would be entitled to under the Refund Policy
I understand that should I want to cancel this course variation at any time or request any additional alternations to the information supplied above, an administration fee of $100 MAY apply
I understand that Stanley College will send me an email confirming the details of my variation, to the student email address
By signing this form I agree that I have read and understood the Note applicable to my Course Variation, and the conditions outlined herein
I understand that Course Variations may take up to 10 working days to complete
I have attached all relevant supporting documents, I understand that Stanley College can only make a decision based on the reasons stated herein and the supporting evidence provided
I am aware that Refund and CANCELLATION Fees are as per the Stanley College Refund and Cancellation Policy as contained in my Offer Letter and in the Stanley College Student HandbooK
I have PAID All overdue course fees, at time of lodging this form
Students under 18 must have written evidence that the student’s parent or legal guardian supports the Transfer AND if the student has Stanley College arranged welfare arrangements, confirmation from the receiving provider that it confirms it accepts responsibility for approving the student’s accommodation, support and welfare arrangements

International Students Note: Stanley College will update the Department of Home Affairs (DHA) and the Department of Education and Training (DET) via PRISMS, of any changes to your enrolment. You are advised to contact the Department of Home Affairs (DHA) www.homeaffairs.gov.au or via telephone 131 881, to seek advice on any potential impacts to your visa.

SUBMISSION

This form is completed by:*

Student Agent

Student Email:*

Agent Email:*

Signature*

[clear]

Use your mouse or finger to draw your signature above. (Parent/Guardian’s signature required if under 18)

Additional Supporting Documents - Internal Use Only

Please attach additional documents (if any) to support your variations request

Document - 1

No File Chosen

File uploads may not work on some mobile devices.

Description (Document - 1)

Add more No

Document - 2

No File Chosen

File uploads may not work on some mobile devices.

Description (Document - 2)

Add more No

Document - 3

No File Chosen

File uploads may not work on some mobile devices.

Description (Document - 3)

VET - Variations Team Review

Student details verified

Approve Reject Refer to Student Engagement Manager Refer to Vice President Corporate Services

Notify the student

Comments by variations team

Reject reason(s) - EXTERNAL COMMENT*

Name of the Variations team member*

First Name

Last Name

Date

HE - Variations Team Review

Approve Reject Refer to Student Engagement Manager Refer to Vice President Corporate Services

Comments by HE variations team

Name of the HE variations team member*

First Name

Last Name

Date*

Student Engagement Manager Review

Approve Reject Refer to Refer to Vice President Corporate Services

Comments by Student Engagement Manager

Date

Vice President, Wellbeing & Engagement - Review

Approve Reject

Comments by Vice President, Wellbeing & Engagement

Date